What Manual Flow Triggers does#
- Use 15 trigger slots: 5 each for orders, customers and products.
- Rename triggers so staff recognize their purpose.
- Run from the Tools pop-up or a selected list of records.
- Review recorded runs in Toolbench.
Set up Manual Flow Triggers#
- Open Manual Flow Triggers in Toolbench and choose Turn on. Choose it as one of your 3 active free modules, or use Premium.
- Review and approve any access request shown by Shopify.
- Install Shopify Flow if needed.
- Create a workflow starting with a Toolbench trigger, such as Manual order 1.
- Add its conditions and actions, then turn the workflow on.
- Rename the corresponding Toolbench trigger if useful.
- Run it from More actions → Tools → Flow, or select records in a list and choose Run manual Flow trigger.
Settings and behavior#
| Setting or field | What it means |
|---|---|
| Order / customer / product | Five trigger slots for each record type. |
| Display name | Rename a slot to describe its workflow. |
| Bulk run | Select up to 250 matching records from the Shopify list. |
A practical example#
Create a manual order workflow to notify the warehouse that a shipment needs review. Staff run the named trigger only for relevant orders.
Permissions and data access#
Reads orders, customers and products. Toolbench starts the workflow; its configured Shopify Flow actions make any changes.
Access is requested when you turn the module on. Other enabled modules may request their own permissions.
Requirements and limits#
- Requires Shopify Flow and an active workflow using the matching Toolbench trigger.
- The selected record type must match the trigger.
- A successful trigger call does not prove every downstream Flow action succeeded; inspect the workflow’s run details.
If something is not working#
- If no workflow is active, check the first step and turn the workflow on in Shopify Flow.
- If a session expired, reopen the app before retrying.
- Confirm the workflow state in Flow if the two apps show different statuses.